An AI Bot That's Better Than an Employee.
We set up a custom AI assistant that scrapes leads, preps your bids, files your receipts, and manages your CRM around the clock. It never forgets and never calls in sick.
Your Business Is Bleeding Hours
Every hour spent on administrative busywork is an hour you aren't bidding, building, or closing. Traditional staffing simply can't keep pace.
Employees have human limits
A person works 40 hours, takes breaks, forgets tasks, and calls in sick. The moment they step away, work stalls and messages sit untouched.
Bids eat your evenings
Commercial jobs have strict due dates. Manually prepping a takeoff runs 1 to 2 hours per plan set, so you send fewer bids and win less work.
Stuff gets missed, growth stalls
Receipts get misplaced, leads slip through the cracks, and CRM notes never get logged. When you're disorganized, scaling is nearly impossible.
VAs aren't much cheaper
Even at $8 an hour you're still paying around $1,280 a month for 40 hours. VAs sleep, work odd time zones, forget details, and juggle one task at a time.
Just Text It Like a Real Assistant
You get a dedicated SMS phone number. No logins, no complex software, no learning curve. Just text your bot like you would any crew member or assistant.
Everything happens straight through your phone messages
Whether you're driving between jobs, standing on a job site, or sitting on the couch after hours, you have an assistant right in your text thread.
Ask for job details, addresses & plans
"Can you send the floor plan for Alder St?" or "What's the gate code for Hendricks?" It pulls it instantly from your files and texts it back.
Snap photos of receipts, invoices & POs
Take a picture at Home Depot or the supply house, text it to your bot, and it reads the vendor, total, and job name, then files it into your shared drive.
Crew reminders & daily check-ins
Send automated daily schedules and reminders to your team thread so everyone knows the job location, load list, and customer notes before 7 AM.
Zero app fatigue for you and your team
No asking your subs or crew to download another app they won't use. It operates over standard SMS text messaging.
Receipts snapped, matched, and filed clean.
Every photo you text gets filed under the right job folder in your Google Drive or Dropbox. When tax season or bookkeeper review arrives, every receipt is neatly named and tagged.
What Your Bot Actually Does
This isn't a chatbot widget on a website. It is an intelligent operational assistant wired directly into your tools, phone, and storage.
Text It Straight From Your Phone
We assign your bot a dedicated real SMS number. Snap a picture of a receipt, supplier invoice, PO, or contract and text it over. It extracts the details and files it into your drive automatically, making life easier for your bookkeeper.
Commercial Takeoff Bot for Bids
When new plans or bid requests arrive, your bot prepares the takeoff and scopes the files within the hour. Instead of 2 hours digging through 60-page PDFs, you're ready to review in 25 minutes and beat the deadline.
Full Drive Cleanup & Organization
We reorganize your messy Google Drive or Dropbox into a clean structure by client and year. Then the bot keeps it pristine going forward, filing new permits, maps, photos, and change orders automatically.
CRM Scheduling, Notes & Pipeline
It logs customer calls, updates deal stages, notes job details, and schedules follow-ups in your CRM. No more scribbling notes on 2x4s or forgetting critical customer instructions.
Email Bot for Bids, Pricing & Vendors
The email bot handles incoming bid requests, lead generation replies, pricing inquiries when you're bidding out work, and vendor outreach. Whenever you need something drafted, your bot creates the draft to move things along so you just approve.
Daily Morning & Evening Reports
Wake up to an organized summary of your schedule, crew assignments, and pending bids before 7 AM. At end-of-day, get a concise rundown of calls logged, leads engaged, and tasks completed.
See What Your Day Looks Like With the Bot
From automated email triage and one-tap approvals to plan takeoffs and real-time pipeline tracking, here is exactly how your operational stack runs.
Whenever You Need Something, Your Bot Creates the Draft.
This isn't just about replying to emails. Whenever you need to send out bid requests, reach out to vendors for supply pricing, or follow up on project details, your bot drafts the message to help you move things along fast. You review it, tap Approve & send, and it's out.
- Built for bid requests, lead gen replies & pricing when bidding out work
- Automated multi-step follow-ups scheduled if they don't reply
- Handles vendor outreach and supply quotes without you typing a word
Turn 60-Page Plan Sets Into Accurate Takeoffs in Minutes
When commercial architects or GCs send PDF blueprints, your takeoff bot maps the floor plans, calculates square footages (like 612 sq ft of LVP across living and kitchen), and excludes non-applicable spaces automatically.
Everything gets dropped into a Google Sheet with quantities, pricing, and line items already laid out, so it's ready for you to review the moment you're back in the office.
- Cut bid prep from 2 hours down to 25 minutes
- Never miss a deadline on competitive commercial jobs
- Send out 3x to 5x more bids each month without adding estimators
Your Entire CRM Managed Over SMS
We manage your entire CRM for you, and you can update it right from your text thread. Move a deal, log a call, add a note, or schedule a follow-up without ever logging in and clicking around.
Text "Move Alder St to Won, schedule install for the 14th" and it's done. No dashboard, no dragging cards across columns. That's hours of admin saved every week.
The Math Is Hard to Argue With
Compare a full-time hire, a virtual assistant, and your AI bot. Same workload, a fraction of the cost, and none of the limitations.
Full-Time Employee
$41,600
per year · 40 hrs/wk
Virtual Assistant
$16,640
per year · 40 hrs/wk
Your AI Bot
$6,900
year 1 · runs 24/7
Annual Cost at a Glance
Real Results. Team Hours Saved.
Not theoretical benchmarks. This is the operational turnaround and cash saved when the system goes live.
High-Quality Prospects Contacted in 4 Weeks
The market scraper automatically found, enriched, and initiated direct outreach to over 500 high-quality local commercial clients and general contractors.
First New Commercial Bids Inbound
Within 14 days of launch, multiple new bid requests landed directly from other local builders who received automated outreach.
Average Takeoff Prep (Down From 2 Hours)
Instead of 1 to 2 hours manually highlighting plan sets, the bot extracts the scope and materials within the hour so you review and bid in 25 minutes.
Saved For Your Bookkeeper
Because receipts and invoices are snapped and auto-filed, bookkeepers save 4+ hours every month, cutting $1,560+ in annual accounting fees.
$1,560+ saved on bookkeeping alone. Saving your bookkeeper 4 hours every single month by texting receipts directly to your shared drive eliminates invoice hunting, missing tags, and lost write-offs. That's real money back in your business, every year, on autopilot.
Scope of Build
Everything the Full Setup Includes
A comprehensive, custom-tailored operational assistant deployed across your entire business. No half-measures, no empty widgets.
Lead Scraper for Your Exact Market
Continuously identifies, enriches, and initiates direct outreach to qualified prospective clients in your service territory without you spending hours prospecting.
Takeoff Bot for Bid Emails
Scans incoming architectural plans, scopes material schedules, and preps a structured breakdown ready for your final markup within the hour.
Real SMS Number
Text photos of receipts, invoices, POs, and subcontracts from any smartphone. No new software to install for you or your crews.
Full Drive Cleanup & Organization
Your entire shared drive restructured, categorized by customer and project, and maintained with automated naming conventions.
CRM Management & Follow-ups
Notes, deal stages, and appointments written down and recorded accurately so no contact or revenue opportunity slips through.
All Core Apps Connected
Tied directly into your email, drive, CRM, accounting tools, and messaging channels so data moves instantly without human copy-pasting.
Email Drafts You Approve
The bot prepares polite, context-aware responses to inquiries and bid questions. You read, click send, and keep moving.
Daily Morning & Evening Phone Reports
A concise morning briefing before 7 AM with schedules and crew notes, followed by an evening summary of all calls and leads processed.
How We Get You Live
A real build, not a plug-and-play template. Here's the path.
Discovery & Strategy
We learn your business, your tools, and where the hours are leaking out.
4 Weeks of Setup
We build and connect the bot, clean up your drive, and wire it into your CRM and apps.
Check-Ins Through Month 3
We tune and refine the bot as it learns your workflow and starts producing.
Handoff + Optional Care
After month 3, keep it running solo or add monthly Care for ongoing upkeep.
Choose Your Build
One-time setup fee. AI usage averages just $50 to $100/mo. No bloated agency retainers, no long-term contracts.
Full Setup
4 weeks of setup, check-ins through month 3, and your complete custom assistant.
What's Included in Your System:
- 4 weeks of setup + dedicated check-ins through month 3
- Real SMS phone number (text photos, receipts, invoices, POs & contracts)
- Lead scraper calibrated to your exact market & trade
- Commercial takeoff bot for rapid plan & bid prep
- Complete drive cleanup & ongoing automated file tagging
- CRM management, deal stages, notes & automatic scheduling
- All core operational apps connected directly
- Email bot for bid requests, pricing inquiries & vendor outreach
- Daily morning briefing & evening phone reports
- Optional monthly Care available after month 3
Book a live walk-through where I show you exactly what this looks like in action. This is an absolute game changer.
Looking for a lighter entry point to get an assistant running?
Questions, Answered
Let's Get on a Call — I Want to Show You
Let's schedule a call so I can walk you through what this bot actually looks like running in a real business. This is an absolute game changer.